Vaccines are temperature and light sensitive and must be stored correctly to maintain their effectiveness. *Our facility’s Vaccine Management Plan must be up-to-date at all times. Fax: (510) 620-2350. This plan has been developed to assure the proper handling and storage of vaccines administered by this clinic. Maintain a current and completed vaccine management plan (VMP) for routine and emergency situations that includes practice-specific, vaccine-management guidelines and protocols, names of staff with temperature monitoring responsibilities, and completion dates of required EZIZ … Vaccine Accountability and Management Plan, including keeping the vaccines in the cold storage unit, isolating affected vaccines in a bag or box and labeling them “do not use”. Written Vaccine Management Plan •All facilities storing and administering vaccines should have them These plans are a requirement for participation in the VFC Program • Vaccine Management Plan (2 parts) Routine – include all aspects of vaccine management, from … CDC has developed a number of publications and a toolkit that describe proper vaccine storage and handling procedures. Vaccine Management Plan • VFC Providers must develop and maintain a Routine Vaccine Management Plan and an Emergency Vaccine Management Plan • Plans must include practice-specific guidelines, protocols, and contact information • Plans must be updated annually and whenever VFC Program guidelines change / when staff Chief, Vaccine Management and VFC Program Section. General Best Practice Guidelines for Immunization. Children through 18 years of age who meet at least one of the following criteria are eligible to receive VFC vaccine: Medicaid eligible: A child who is eligible for the Medicaid program. The first method, called the “Allocation Transfer of COVID-19 Vaccine,” will transfer vaccine allocation from one jurisdiction to another jurisdiction before the vaccine is ordered and delivered. Vaccine Management website. The plan’s content must be reviewed and/or updated at least once annually or as changes occur, by the responsible staff member. COVID-19 vaccines can be transferred in one of two ways. The Illinois Department of Public Health (IDPH) is responsible for administering the Maintain a current and complete vaccine management plan (IMM-1122) for routine and emergency situations that includes practice-specific, vaccine-management guidelines and protocols, names of staff with temperature monitoring responsibilities, and required EZIZ lesson completion dates for all key practice staff. NYS VFC Program Training Series: 4 –Vaccine Management Plans 3 Elements of Routine Vaccine Storage and Handling Plan Standard Operating Procedures (SOPs) Contact Information Staff Roles, Responsibilities & Training Vaccine/Diluent Storage Requirements and Forms A routine vaccine storage and handling plan is comprised of the following sections: OFFICE AND VACCINE COORDINATOR INFORMATION . Vaccine Storage and Handling Plan Inventory Management Vaccine Administration Vaccine Loss Vaccine Restitution (Wastage) Policy How to Handle Wasted or Expired Vaccines ... and contact person for the management of vaccines. The Centers for Disease Control and Prevention (CDC) requires all Vaccines for Children (VFC) providers to develop, maintain, and implement a Vaccine Management Plan VFC Web Sites Submitted by Awardees. Section 2: Resources and Tips • CDPH EZIZ resources: o. COVID-19 Vaccine Management . Preparing vaccines: How to mix, reconstitute and draw up vaccines. SFDPH follows essentially the same vaccine management standards as outlined by California’s VFC Program, and many of the materials in this guide are adapted from VFC job aides. (For the purposes of the VFC program, the terms “Medicaid-eligible” and “Medicaid-enrolled” are equivalent and refer to children who have health insurance covered by a state Medicaid program) Mobile Unit Vaccine Management Plan www.eziz.org 6 IMM-1276 (12/19) Section 5: Summary of Key Practice Staff Roles and Responsibilities This document highlights key duties of designated vaccine management staff. 1 . Refrigerate all vaccines except MMRV, Varicella, and Zoster (store these in the freezer). a vaccine management plan. VFC Vaccine Management. Refrigerator temperature log should be sent with weekly reports. COVID-19 Call Center. routine management of vaccine inventory. 2020 – 2021 Influenza Vaccine Recommendations Training; EZIZ training lessons. Whether a shipment arrives, vaccines need to be re-located due to a power outage or storage unit failure, having the tools to know what to do is going to ensure proper protocols are followed at all times. 1,2,3. A “review date” accompanied by the signature of the responsible staff member must be documented above. •Vaccine Management Plan (2 parts) Routine – include all aspects of vaccine management, from ordering, storage conditions to temperature monitoring. New Phone Number! Related Pages. Vaccines are provided at no cost to the provider or the patient. The plan details proactive steps providers and staff must take to protect vaccines and minimize vaccine loss due to … Vaccine Management Plan www.eziz.org 3 Adapted by SFDPH, IMM-1122 (12/17) Section 3: Worksheet for Emergency Vaccine Management The following sections include space for information and necessary actions to take in the event of an emergency, such as unit malfunction, me chanical failure, power outage, n atural disaster, or human e rror. handling problems, vaccine inventory management, transporting and receiving vaccine shipments, ... • Provide all staff responsible for handling vaccines education on the plan. Revised 01/01/2018 . Tel: (510) 890-2010 . For more resources, go to EZIZ's COVID-19 website. 2020 Vaccines for Children (VFC) Vaccine Management Plan Standard Operating Procedures (SOPs) Template Indiana State Department of Health- Immunization Division. A. The Vaccines For Children (VFC) program is a federally funded, state administered program that provides free vaccines to eligible children ages 18 and younger. ... EZIZ Storing Vaccines … OFFICE VACCINE MANAGEMENT PLAN TEMPLATE. states, “vaccine exposed to inappropriate temperatures that is inadvertently administered should generally be repeated.” 4. Vaccine Management California COVID-19 Vaccination Program Receiving & Storing Vaccines Receive and store vaccine shipments promptly and maintain vaccines under manufacturerrecommended - temperatures at all times. Administering vaccines: How to identify the correct needle length, insertion angle, anatomic site, and technique to administer intramuscular and subcutaneous injections. o. COVID-19 Vaccine Expiration Date Tracking Tool • Centers for Disease Control and Prevention (CDC) Vaccine Storage and Handling Toolkit. Store the vaccine management plan in a location easily accessible by staff, ideally near the vaccine storage units. • Providers must complete the VFC Incident Report and upload all applicable electronic data logger reports for each incident. Use the myCAvax provider system to . PROVIDER OF RECORD VACCINE COORDINATOR o. COVID-19 Vaccine Transport Log . Emergency Vaccine Management Plan Page www.eziz.org California Department of Public Health, Immunization Branch IMM-1123 (12/14) Emergency Vaccine Management Plan • Immunization Record and History chart (IMM-542P) EZIZ • Immunization Site Maps (IMM-718) • Skills Checklist for Pediatric Immunization (IMM-694) • Sample VIS • Initial Office Management of Anaphylaxis (IMM-910) • Vaccine Management Plan (IMM-1122) • Preparing Liquid Vaccines (IMM-896) frozen. Emergency Vaccine Management Plan (Please note: VFC Providers can use their current VFC Plan) Vaccines For Children (VFC) Providers. All providers storing vaccine must show proof of adequate refrigerators and data loggers. report shipment incidents the day of receipt for resolution. Although both the COVID-19 vaccines and associated administration fees will be carved out of the Medi-Cal managed care delivery system to Medi-Cal FFS, including in-home vaccinations, MCPs are reminded that they remain contractually responsible for providing case management and care coordination for their members regardless of 2 . For practices using mobile units to administer VFC-supplied vaccines: Mobile-only clinics or clinics with mobile units must maintain a current and complete Mobile Unit Vaccine Management Plan and keep it in the mobile unit. A complete and up-to-date vaccine management plan Providers agree to complete and maintain a vaccine management plan ( VMP Word version ) that covers routine and emergency situations. Providers are able to charge an administration fee for the vaccine. If such a vaccine is given to children, it may not prevent disease. Once completed, this template will serve as the required Routine Vaccine Storage and Handling Plan. A medical exemption certificate must be signed by a medical provider. » Accurate vaccine inventory management Results of a cold chain failure can be costly. A religious exemption certificate can be signed by a parent/guardian or student (18+). Any shipping incidents ... COVID-19 vaccines on EZIZ’s . Vaccine Management Plan www.eziz.org 7 IMM-1122 (12/16) Section 6: Management Plan for Emergency Situations Use the following guidance for safeguarding vaccines in the event of planned or unplanned power interruptions (e.g., power outages, The Vaccine Management Plan must be reviewed and updatedannually or more often as staff changes, and contain a “Review Date” to verify the Plan is current. Refrigerate all vaccines except MMRV, Varicella, and Zoster. Contact the state’s VFC coordinator if you have any questions. Pink Book Appendix C: Vaccine Storage and Handling. Standard Operating Procedures (SOPs) Template. Children are required to have certain immunizations before they enter child care, pre-kindergarten, kindergarten, 7th, 8th, 9th, and 12th grade. California COVID-19 Vaccination Program IMM-1298 (4/1/21) The following personnel are responsible for vaccine management: The COVID-19 Call Center for Providers is dedicated to medical providers in California and their COVID-19 response, specifically addressing questions about program requirements, enrollment, and vaccine distribution. They can be exempted from immunizations for either religious or medical reasons. www.eziz.org California Department of Public Health, Immunization Branch IMM-963 (12/09) Storing Vaccines … The Vaccine Management Plan templates below will help your facility know what to do to keep your vaccines protected at all times. 2020 VACCINE MANAGEMENT PLAN . 2019 Vaccines for Children (VFC) Vaccine Management Plan. Vaccine Management Plan Template Provider Name: _____ PIN: _____ These guidelines should be posted near your storage unit or where they can be easily accessed in case of an emergency. Carefully organizing vaccines in a refrigerator helps protect vaccine and facilitates vaccine inventory management. However, all personnel working with vaccines should be familiar with VFC Program requirements. 2. minus. Only those states with links have submitted their VFC web site for this page. ACIP’s . The Vaccine Coordinator and Backup are responsible for implementing the plan. Vaccine Refrigerator Setup Carefully organizing vaccines in a refrigerator helps protect vaccine and facilitates vaccine inventory management. Immunization Branch. Vaccine Management Plan www.eziz.org 1 IMM-1122 (12/20) KEEP YOUR MANAGEMENT PLAN NEAR THE VACCINE STORAGE UNITS Practices must maintain a vaccine management plan for routine and emergency situations to protect vaccines and minimize loss due to negligence. Vaccine Management Plan . For visuals of how to do this see the CDC Vaccine Storage and Handling Toolkit and the EZIZ Preparing Refrigerators for Vaccine Storage. Storage and Handling (Storing Vaccines and Monitoring Storage Unit Temperatures) Vaccine Administration (Preparing Vaccines and Administering Vaccines) CDC Interim Guidance for Routine and Influenza Immunization Services During the COVID-19 Pandemic 4 The Shots – Module 10 – Storage and Handling and Module 16 – Vaccines for Children Key Points: Claudia.Aguiluz@cdph.ca.gov www.eziz.org EZIZ’s Job Aids for Vaccine Storage and Handling from California VFC program Dozens of products, info on vaccine management, refrigerator and freezer setup, monitoring temperatures, transporting vaccines, and … This plan must be reviewed and updated annually (every 12 months) or when key staff change (primary/back-up Take precautions against freezing your vaccine by using the recommended equipment and properly setting up your refrigerator. • Implement the emergency vaccine management plan, if ... • Vaccine Coordinators are responsible for many vaccine inventory management activities including: receiving, storing, ordering and returning ... California Vaccines for Children, EZIZ, Vaccine Fact Sheets Indiana State Department of Health- Immunization Division. California Department of Public Health. o The vaccine should not be used until viability is determined. Vaccine Storage and Handling Module in You Call the Shots (Feb 2013) Vaccine Storage and Handling Toolkit. Plan for shipments arriving M-F Receiving & Storing Vaccines COVID-19 vaccines have different receiving processes and storage requirements. You must review and update this plan annually or more frequently if there are changes to the signing clinician, changes to coordinators responsible for vaccine management, or changes in equipment used Click on the map or in the box below to access the state web site. www.eziz.org Storing Vaccines Refrigerator in a Combination Unit Usable space is limited (inside dashed lines). Emergency - Outline steps and key contacts in case of an emergency, such as a planed or unplanned power loss. Storing vaccines: How to prepare refrigerators and freezers for vaccine storage, arrange vaccines inside them, and safeguard their power supplies.

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